Legal

Company information

Vitruvian Arts Ltd is registered in England and Wales, company number 12132661.

Registered office: 20–21 Jockey’s Fields, London WC1R 4BW.

Email: jessica@vitruvianartsconsultancy.com

VAT registration number: GB 365 4289 70.

Vitruvian Arts Ltd is registered with HM Revenue & Customs as an art market participant and is supervised by HMRC for anti-money laundering purposes.

Terms and Conditions

Welcome to www.vitruvianartsconsultancy.com. This website is owned and operated by Vitruvian Arts Ltd. By visiting our website and accessing the information, resources, services, products, and tools we provide, you understand and agree to accept and adhere to the following terms and conditions as stated in this policy (hereafter referred to as ‘User Agreement’), along with the terms and conditions as stated in our Privacy Policy.

This agreement is in effect as of July 21, 2024. We reserve the right to change this User Agreement from time to time. Significant changes will be notified through our website or via email.

You acknowledge and agree that it is your responsibility to review this User Agreement periodically to familiarize yourself with any modifications. Your continued use of this site after such modifications will constitute acknowledgment and agreement of the modified terms and conditions.

Responsible Use and Conduct

By visiting our website and accessing the information, resources, services, products, and tools we provide for you, either directly or indirectly (hereafter referred to as ‘Resources’), you agree to use these Resources only for the purposes intended as permitted by (a) the terms of this User Agreement, and (b) applicable laws, regulations and generally accepted online practices or guidelines.

Wherein, you understand that:

1. a. In order to access our Resources, you may be required to provide certain information about yourself (such as identification, contact details, etc.) as part of the registration process, or as part of your ability to use the Resources. You agree that any information you provide will always be accurate, correct, and up to date.
2. b. You are responsible for maintaining the confidentiality of any login information associated with any account you use to access our Resources. Accordingly, you are responsible for all activities that occur under your account/s.
3. c. Accessing (or attempting to access) any of our Resources by any means other than through the means we provide, is strictly prohibited. You specifically agree not to access (or attempt to access) any of our Resources through any automated, unethical or unconventional means.
4. d. Engaging in any activity that disrupts or interferes with our Resources, including the servers and/or networks to which our Resources are located or connected, is strictly prohibited.
5. e. Attempting to copy, duplicate, reproduce, sell, trade, or resell our Resources is strictly prohibited.
6. f. You are solely responsible for any consequences, losses, or damages that we may directly or indirectly incur or suffer due to any unauthorized activities conducted by you, as explained above, and may incur criminal or civil liability.
7. g. We may provide various open communication tools on our website, such as blog comments, blog posts, public chat, forums, message boards, newsgroups, product ratings and reviews, various social media services, etc. You understand that generally we do not pre-screen or monitor the content posted by users of these various communication tools, which means that if you choose to use these tools to submit any type of content to our website, then it is your personal responsibility to use these tools in a responsible and ethical manner. By posting information or otherwise using any open communication tools as mentioned, you agree that you will not upload, post, share, or otherwise distribute any content that:

Is illegal, threatening, defamatory, abusive, harassing, degrading, intimidating, fraudulent, deceptive, invasive, racist, or contains any type of suggestive, inappropriate, or explicit language, including hate speech and violent content;

Infringes on any trademark, patent, trade secret, copyright, or other proprietary right of any party; Contains any type of unauthorized or unsolicited advertising; Impersonates any person or entity, including any www.vitruvianartsconsultancy.com employees or representatives. We have the right at our sole discretion to remove any content that we feel in our judgment does not comply with this User Agreement, along with any content that we feel is otherwise offensive, harmful, objectionable, inaccurate, or violates any 3rd party copyrights or trademarks. We are not responsible for any delay or failure in removing such content. If you post content that we choose to remove, you hereby consent to such removal, and consent to waive any claim against us.

1. h. We do not assume any liability for any content posted by you or any other 3rd party users of our website. However, any content posted by you using any open communication tools on our website, provided that it doesn’t violate or infringe on any 3rd party copyrights or trademarks, gives us a perpetual, irrevocable, worldwide, royalty-free, exclusive license to reproduce, modify, adapt, translate, publish, publicly display and/or distribute as we see fit. This only refers and applies to content posted via open communication tools as described and does not refer to information that is provided as part of the registration process, necessary in order to use our Resources. All information provided as part of our registration process is covered by our privacy policy.
2. i. You agree to indemnify and hold harmless www.vitruvianartsconsultancy.com and its parent company and affiliates, and their directors, officers, managers, employees, donors, agents, and licensors, from and against all losses, expenses, damages and costs, including reasonable attorneys’ fees, resulting from any violation of this User Agreement or the failure to fulfill any obligations relating to your account incurred by you or any other person using your account. We reserve the right to take over the exclusive defense of any claim for which we are entitled to indemnification under this User Agreement. In such event, you shall provide us with such cooperation as is reasonably requested by us.

Dispute Resolution

In the event of any dispute arising out of or relating to these terms, you agree to attempt to resolve the dispute through negotiation with us before initiating any legal action. If the dispute cannot be resolved through negotiation, the parties agree to resolve the dispute through binding arbitration or mediation in the United Kingdom.

Privacy

Your privacy is very important to us, which is why we’ve created a separate Privacy Policy in order to explain in detail how we collect, manage, process, secure, and store your private information. Our privacy policy is included under the scope of this User Agreement. To read our privacy policy in its entirety, please visit www.vitruvianartsconsultancy.com/privacy-policy.

Data Protection

We comply with relevant data protection laws, including the General Data Protection Regulation (GDPR) for users in the European Union. For more detailed information on our data protection practices, please review our Privacy Policy.

Cookies and Tracking

Our website uses cookies and other tracking technologies to enhance user experience and analyze site usage. For more information on how we use cookies and how you can manage your cookie preferences, please see our Cookie Policy.

Age Restrictions

You must be at least 18 years old to use our services. By using this website, you confirm that you meet this age requirement.

Third-Party Links and Services

Our website may contain links to third-party websites and services that are not owned or controlled by us. We are not responsible for the content, privacy policies, or practices of any third-party websites or services. You acknowledge and agree that we are not liable for any loss or damage caused or alleged to be caused by or in connection with the use of or reliance on any such content, goods, or services available on or through any such websites or services.

Force Majeure

We will not be liable for any failure or delay in performing our obligations under this User Agreement due to any cause beyond our reasonable control, including but not limited to acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, network infrastructure failures, strikes, or shortages of transportation facilities, fuel, energy, labor, or materials.

Limitation of Warranties

By using our website, you understand and agree that all Resources we provide are “as is” and “as available”. This means that we do not represent or warrant to you that: i) the use of our Resources will meet your needs or requirements. ii) the use of our Resources will be uninterrupted, timely, secure or free from errors. iii) the information obtained by using our Resources will be accurate or reliable, and iv) any defects in the operation or functionality of any Resources we provide will be repaired or corrected. Furthermore, you understand and agree that: v) any content downloaded or otherwise obtained through the use of our Resources is done at your own discretion and risk, and that you are solely responsible for any damage to your computer or other devices for any loss of data that may result from the download of such content. vi) no information or advice, whether expressed, implied, oral or written, obtained by you from www.vitruvianartsconsultancy.com or through any Resources we provide shall create any warranty, guarantee, or conditions of any kind, except for those expressly outlined in this User Agreement.

Limitation of Liability

In conjunction with the Limitation of Warranties as explained above, you expressly understand and agree that any claim against us shall be limited to the amount you paid, if any, for use of products and/or services. www.vitruvianartsconsultancy.com will not be liable for any direct, indirect, incidental, consequential or exemplary loss or damages which may be incurred by you as a result of using our Resources, or as a result of any changes, data loss or corruption, cancellation, loss of access, or downtime to the full extent that applicable limitation of liability laws apply.

Copyrights/Trademarks

All content and materials available on www.vitruvianartsconsultancy.com, including but not limited to text, graphics, website name, code, images, and logos are the intellectual property of www.vitruvianartsconsultancy.com, and are protected by applicable copyright and trademark law. Any inappropriate use, including but not limited to the reproduction, distribution, display or transmission of any content on this site is strictly prohibited, unless specifically authorized by www.vitruvianartsconsultancy.com.

Termination of Use

You agree that we may, at our sole discretion, suspend or terminate your access to all or part of our website and Resources with or without notice and for any reason, including, without limitation, breach of this User Agreement. Any suspected illegal, fraudulent or abusive activity may be grounds for terminating your relationship and may be referred to appropriate law enforcement authorities. Upon suspension or termination, your right to use the Resources we provide will immediately cease, and we reserve the right to remove or delete any information that you may have on file with us, including any account or login information.

Governing Law

This website is controlled by www.vitruvianartsconsultancy.com. It can be accessed by most countries around the world. By accessing our website, you agree that the statutes and laws of the United Kingdom, without regard to the conflict of laws and the United Nations Convention on the International Sales of Goods, will apply to all matters relating to the use of this website and the purchase of any products or services through this site. You hereby agree to personal jurisdiction by such courts, and waive any jurisdictional, venue, or inconvenient forum objections to such courts.

Guarantee

Unless otherwise expressed, www.vitruvianartsconsultancy.com expressly disclaims all warranties and conditions of any kind, whether express or implied, including, but not limited to the implied warranties and conditions of merchantability, fitness for a particular purpose and non-infringement.

Contact Information

If you have any questions or comments about these our Terms of Service as outlined above, you can contact us at: Vitruvian Arts Ltd. 20-21 Jockey’s Fields London WC1R 4BW Company Number: 12132661

Privacy Policy

Vitruvian Arts Ltd. (“we,” “our,” or “us”) values your privacy and is committed to protecting your personal data. This privacy policy outlines how we collect, use, and protect your information when you interact with our website in compliance with the laws of England and Wales, including the General Data Protection Regulation (GDPR).

Information We Collect

We collect information from you when you register on our site, place an order, or fill out a form. Data that is not required will be specified as voluntary or optional. When ordering or registering on our site, as appropriate, you may be asked to enter your name or e-mail address. You may also visit our site anonymously. We use cookies to enhance your experience, gather general visitor information, and track visits to our website.

How We Use Your Information

Any information we collect from you may be used in one of the following ways:

• To personalize your experience: Your information helps us respond better to your individual needs.
• To improve our website: We continually strive to enhance our website offerings based on the information and feedback we receive from you.
• For marketing purposes: We may use your information to send you marketing communications about our services, products, and upcoming events that we believe may be of interest to you. You can unsubscribe from these communications at any time by following the unsubscribe link provided in the email or contacting us directly.

Lawful Basis for Processing

We process your personal data under the following lawful bases:

• Consent: For marketing communications and any other processing activities where we explicitly ask for your consent.
• Contract: To perform our obligations under any contracts with you.
• Legal Obligation: To comply with legal obligations.
• Legitimate Interests: For activities that are in our legitimate interests, provided these interests are not overridden by your rights.

Your Rights Under GDPR

You have the following rights regarding your personal data:

• Access: You can request access to the personal data we hold about you.
• Rectification: You can request correction of inaccurate or incomplete personal data.
• Erasure: You can request the deletion of your personal data where there is no compelling reason for its continued processing.
• Restriction of Processing: You can request the restriction of processing your personal data in certain circumstances.
• Data Portability: You can request a copy of your personal data in a commonly used, machine-readable format to transfer to another data controller.
• Objection: You can object to the processing of your personal data for direct marketing purposes.

Withdrawal of Consent: Where processing is based on consent, you can withdraw your consent at any time.

How We Protect Your Information

We implement a variety of security measures to maintain the safety of your personal information when you submit a request. These security measures include password-protected directories and databases to safeguard your information.

We offer the use of a secure server. All supplied sensitive/credit information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our payment gateway provider’s database, only accessible by those authorized with special access rights to such systems, and required to keep the information confidential. After a transaction, your private information (credit cards, financials, etc.) will not be stored on our servers.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Do We Use Cookies?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enable the site’s or service provider’s systems to recognize your browser and capture and remember certain information.

Do We Disclose Any Information to Outside Parties?

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, provided those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

International Data Transfers

We ensure that any international transfers of personal data comply with GDPR requirements. This includes using standard contractual clauses approved by the European Commission or ensuring that the transfer is to a country deemed to provide adequate protection for personal data.

Data Breach Notification

In the event of a data breach, we will notify the relevant supervisory authority within 72 hours and inform affected individuals if the breach is likely to result in a high risk to their rights and freedoms.

Third Party Links

Occasionally, at our discretion, we may include or offer third-party products or services on our website. These third-party sites have separate and independent privacy policies. We have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

Subject Access Requests

Under GDPR, you have the right to access the personal data we hold about you. To make a subject access request, please use the contact information below. You can download our Subject Access Request Form from our website or request it via email.

Contact Information: Jessica Franses
Vitruvian Arts Ltd.
Email: jessica@vitruvianartsconsultancy.com

Please provide the following information in your request:

• Your full name
• Contact information
• Details of the specific information you are requesting
• Proof of identity (e.g., a copy of your passport or driving license)

Sample Subject Access Request Form

Compliance with Relevant Laws

• GDPR Compliance: We adhere to the General Data Protection Regulation (GDPR) to ensure the protection of your personal data and privacy.
• California Online Privacy Protection Act Compliance: We value your privacy and have taken the necessary precautions to be in compliance with this act.
• Children’s Online Privacy Protection Act Compliance: We do not collect any information from anyone under 13 years of age. Our website, products, and services are directed to people who are at least 13 years old or older.
• CAN-SPAM Act Compliance: We comply with the CAN-SPAM Act of 2003 by never sending out misleading information.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our website and not to information collected offline.

Terms and Conditions

Please visit our Terms and Conditions section establishing the use, disclaimers, and limitations of liability governing the use of our website.

Your Consent

By using our site, you consent to our privacy policy.

Changes to Our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page, and/or update the Privacy Policy modification date below. Changes to the policy will apply only to information collected after the date of the change. This policy was last modified on 8th August 2024.

Contacting Us

If you have any questions regarding this privacy policy or wish to exercise your rights, you may contact us using the information below:

Jessica Franses
Vitruvian Arts Ltd.
Email: jessica@vitruvianartsconsultancy.com

Privacy Policy Customer Pledge

We pledge to you, our customer, that we have made a dedicated effort to bring our privacy policy in line with important privacy laws and initiatives, including:

• Federal Trade Commission Fair
• California Online Privacy Protection Act
• Children’s Online Privacy Protection Act
• Privacy Alliance
• Controlling the Assault of Non-Solicited Pornography and Marketing Act
• Trust Guard Privacy Requirements

Supporting artists

Vitruvian supports emerging artists and the wider arts community through charitable giving, and supports initiatives that promote diversity and inclusion in the arts, including opportunities for artists with disabilities.

Image credits

All works of art are reproduced from museum open-access collections.